Nail Tech handbook

Nail Tech handbook

ideal Beauty Academy

1401 Youngstown Dr.
Jeffersonville, IN 47130
812-282-1371

Nail Technology Handbook
Revised March 2011

You can get a copy of the state board laws at www.PLA.in.gov, go to professions on left side, go to Cosmetology, then down to “Licensure Laws and Regulations”

IDEAL BEAUTY ACADEMY NAIL TECHNICIAN HANDBOOK
2011
Table of Contents

SCHOOL PHILOSOPHY AND OBJECTIVES ……2
WHAT IS A LEADER? 2
WHAT IS A PROFESSIONAL? 2
PARKING POLICIES 2
PERSONAL INFORMATION SHEET…………………………………………………………………….5
CAMPUS SECURITY/CRIME REPORTING POLICIES 9
GUIDELINES FOR A DRUG FREE SCHOOL PROGRAM 11
SATISFACTORY PROGRESS POLICY 15
LENGTH OF COURSE…………………………………………………………………………………15
ACADEMIC PROGRESS STANDARD 15
ATTENDANCE PROGRESS STANDARD 15
EVALUATIONS 16
STUDENT APPEAL PROCESS 16
LEAVE OF ABSENCE 16
WITHDRAWAL 17
RE-ESTABLISHMENT OF ATTENDANCE 17
RULES AND REGULATIONS OF THE SCHOOL 18
ATTENDANCE POLICIES 20
TIME CLOCK PROCEDURE 22
ADMISSION AND GRADUATION POLICIES 23
RE-ENROLLMENT PROCEDURES 24
RETURN OF TITLE IV FUNDS…………………………………………………………………………..25
Process Overview and Applicability………………………………………………………………….25
Withdrawal Date…………………………………………………………………………………………….25
Formula Calculation………………………………………………………………………………………..26
Post-Withdrawal Disbursements……………………………………………………………………….27
THEORY TESTING POLICY 29
STUDENT PRACTICAL EVALUATIONS AND COUNSELING SCHEDULE 30
PROCEDURE FOR CREDIT RECEIVED FOR COSMETOLOGY PROJECTS 31
MINIMUM PROGRESS REQUIREMENTS…………………………………………………………..32
STUDENT INFORMATION RELEASE POLICY 34
STUDENT INFORMATION RELEASE FORM 35
STUDENT COMPLAINT PROCEDURE 36
STUDENT COMPLAINT FORM 38
REQUEST FOR COUNSELING 39
FIRE DRILL PROCEDURE 40
SANITARY DUTIES ASSIGNMENT SHEET 76
RECEPTIONIST DUTIES 77
RESUME BREAKDOWN 78
WHAT INTERVIEWERS LOOK FOR IN YOUR . . . 80
QUESTIONS INTERVIEWERS MAY ASK 81
WHAT TO EXPECT AT A JOB INTERVIEW……………………………………………………….83
IMPORTANT THINGS TO CONSIDER WHEN WEIGHING A JOB……………………..84
13 TELEPHONE TURN-OFFS…………………………………………………………………………….86

SCHOOL PHILOSOPHY AND OBJECTIVES
Our goal is to provide an up-to-date course of instruction for persons above the compulsory age of high school attendance, who we feel have demonstrated through our entrance interview, the ability to benefit from this training.
Our aim is to provide each individual student with the current state-of-the-art teaching methods and to prepare them at graduation to enter the field of cosmetology after passing their state examination.
These persons will be prepared to realize their full potential as professionals in the styling salon as a stylist or technical expert in the various skills such as permanent waving, color, styling, precision shaping, or skin care and make-up. Other areas of employment these persons will be able to enter will be platform artists for major manufacturers, product technicians, sales personnel, and cosmetology education.

WHAT IS A LEADER?
A leader is one who guides others in a legal and moral way and with responsibility toward himself, his position, and with regard for his fellow man. If I want to be a leader, I have to act like a leader!

WHAT IS A PROFESSIONAL?
A professional is one who renders service and counsel to a client. “Act the way you want to be and soon you’ll be the way you act.” If I want to be a professional, then I have to act like a professional.

PARKING POLICIES

ideal Beauty Academy has on campus student parking Tuesday through Saturday in a certain area.

PERSONAL INFORMATION SHEET

(Please complete this form in its entirety.)

1. Start Date _____________________________________________________________

PLEASE PRINT

2. Name in Full:
Mr.
Miss ______________________________________________/__________________
Mrs. Last First Middle Maiden

3. Home Address: ______________________________________________
Street City County
______________________________________________
State Zip Code Phone Number

4. Birth Date ______________________________________________
Month Day Year Age
______________________________________________
Place of Birth

5. Social Security Number _________________________________________________

6. Are you: Single _________ Married _________ Divorced ___________

Children: __________________________________________________________
Number Ages of Children

7. Your place of employment: ______________________________________________

8. If married, complete the following:

__________________________________________________________________
Name of Spouse
____________________________________________
Employment of Spouse

9. Name and address of person to be contacted in case of emergency:
______________________________________________
Name Phone
______________________________________________
Address

IF DEPENDENT:
10. List name and address of the following:
______________________________________________
Name of parent(s) or guardian
______________________________________________
Address of parent(s) or guardian

11. Father’s place of employment: ___________________________________________
______________________________________________

Mother’s place of employment: ____________________________
______________________________________________

12. Are you a Veteran? __________ What Branch? ___________________________

Selective Service Number _______________________________________________

Are you eligible for Veteran or Veteran’s dependent’s education assistance? _______

13. High school attended: __________________________________________________

Year of graduation: ____________________________________________________

14. College or colleges attended:

____________________________________________________ Year ____________

____________________________________________________ Year ____________

15. How do you plan to finance your education?

Pell Grant: _____________ Student Loan: _____________ Payments: ___________

16. List the high school activities in which you participated.

_____________________________________________________________________
Musical Forensic (speech, drama, debate) Athletics
______________________________________________
Class offices held Organizations (pep club, etc.)

17. Persons who can provide you with a character reference (clergy, teacher, counselor):

_____________________________________________________________________
Name
______________________________________________
Street Address City State Zip
______________________________________________
Name
______________________________________________
Street Address City State Zip

18. Where did you obtain the information which led you to enroll at ideal Beauty Academy?

_____________________________________________________________________

HEALTH HISTORY

Allergies ________________________________________________________________

Heart Disease _______________ Diabetes _______________ Epilepsy ________________

Serious Hearing Loss _______________ Serious Visual Loss ________________

List any other serious illness or disability: _____________________________________
________________________________________________

Consent to be signed by Parent or Guardian if student is under 18 Years of Age

In the event of an emergency illness or injury, permission is hereby granted to the staff of ideal Beauty Academy to refer the above named student to a local physician.

Applicant Signature __________________________________________________ Date _________________

Parent or Guardian Signature ___________________________________________ Date _________________

In the space provided below, tell us about yourself. What are your interests or hobbies, the things you like to do most?

In the space provided below, write a brief letter stating your reasons for wanting to attend ideal Beauty Academy and your vocational aim.

CAMPUS SECURITY/CRIME REPORTING POLICIES

A. Timely Warnings: In the event that a situation arises, either on or off campus, that in the judgment of the Owner/Manager constitutes an ongoing or continuing threat, a verbal and written warning will be issued. Anyone with information warranting a warning should report the situation to the Owner/Manager at 1-888-343-3253.

B. Policy for Reporting The Annual Disclosure of Crimes Statistics: The Administration Office of this school prepares this report to comply with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act. The information in this report is compiled by the Administration Office with the help of the Owner/Manager, and local law enforcement

C. To Report A Crime: All students and staff are to report any breach of school security such as theft, assault, or misconduct to the Owner/Manager of the school as soon as possible after the occurrence of the act, either in person or by calling 1-888-343-3253. If the Owner/Manager is unavailable notify the Administration Office or one of your instructors who will in turn see that the Owner/Manager is notified.

The Owner/Manager will be responsible to contact any authority such as local or state police, fire or medical personnel that might be required. The security of the school is monitored by the Owner/Manager continuously during normal business hours. Any breach of security, such as assault, robbery, sale of controlled substances, etc. will be reported to the local police and full prosecution will follow if needed.
ideal Beauty Academy does not have a campus security or police force. We report all crimes directly to the proper civil authorities.

D. Policy Statement Addressing Voluntary Confidential Reporting: ideal Beauty Academy has no policy regarding Voluntary Confidential Reporting.

E. Policy Statement Addressing Limited Voluntary Confidential Reporting: ideal Beauty Academy has no policy regarding Limited Voluntary Confidential Reporting.

F. Policy Addressing Security and Access: The security of the school is monitored by the Owner/Manager continuously during normal business hours. During normal business hours the school is open to the students, staff and clientele. During non business hours the school is accessible only by personnel with keys. After hours an alarm system is in place which is monitored by a local Security Firm. ideal Beauty Academy has no residence halls, therefore there is no policy concerning their security.

G. Campus Police Authority and Jurisdiction: ideal Beauty Academy has no campus police.

H. Policy Statement Addressing Counselors: ideal Beauty Academy does not have Pastoral or Licensed Professional Counselors.

I. Policy Statement Addressing Security Awareness: Each staff member is given a copy of these policies upon employment and is required to review them and remain aware of their enforcement. Each student receives a copy of the policy in their student handbook the first day of class. The policy is discussed and explained in detail during their orientation the first day of
class.

The Owner/Director of the school will discuss during orientation class on the first day of class the importance of the students to always guard against theft of personal property as well as the theft or misuse of school property. The Owner/Manager will direct all students and staff to report all such activities to the office as soon as possible.

J. Policy Statement Addressing Crime Prevention Programs: ideal Beauty Academy has no Crime Prevention Programs available.

K. Policy Statement Addressing Criminal Activity Off Campus: ideal Beauty Academy has no off campus facilities and has no policy regarding off campus criminal activity.

L. Policy Statement Addressing Alcoholic Beverages: The school through the Owner/Manager will report all illicit alcohol activities occurring that our students are involved in directly to local authorities. All students are encouraged to report any violations immediately.

M. Policy Statement Addressing Illegal Drugs: Although ideal Beauty Academy has no off campus organizations to which our students belong or reside, the school through the Owner/Manger will report all illicit drug or alcohol activities, including the possession, sale, manufacture, or distribution occurring that our students are involved in directly to local authorities. The possession, sale, manufacture, or distribution of any controlled substance is illegal under both state and federal laws. Such laws are strictly enforced. Violators are subject to criminal prosecution, fine, imprisonment and expulsion from school. ideal Beauty Academy is a Drug Free environment and any employee or student in violation will be immediately dismissed or expelled.

N. Policy Statement Addressing Substance Abuse Education: The management of ideal Beauty Academy has adopted and put into force a Drug Free School program. All students are given a copy of our policies in their student handbooks during orientation, and are gone over in detail. In addition all Students receiving Grant and Loan money is given Drug and Alcohol Counseling, including a brochure requiring their signature.

Following are the statistics for the following crimes occurring on campus for the past 2 calendar years:

Crisis Number Reported

(A) Murder 0
(B) Rape 0
(C) Robbery 0
(D) Aggravated Assault 0
(E) Burglary 0
(F) Motor Vehicle Theft 0
(G) Forcible Sex Offenses 0
(H) Non-forcible Sex Offenses 0

GUIDELINES FOR A DRUG FREE SCHOOL PROGRAM

The management of ideal Beauty Academy has adopted and put into force the following policy:
I. 1. ideal Beauty Academy completely prohibits the unlawful possession, use or distribution of illicit drugs and alcohol by students and employees on our property or as part of any of our school sponsored activities.
2. The description of the applicable legal sanctions under Federal law for the unlawful possession or distribution of illicit drugs and alcohol are given as Exhibit A of this document.
3. A description of the health risks associated with the use of illicit drugs and the abuse of alcohol can be found as Exhibit B of this document.
4. ideal Beauty Academy does not offer any type of in-house drug treatment or counseling for its employees or students. Upon disclosure of an employee or student to be involved in illicit drug or alcohol use ideal Beauty Academy will recommend a treatment center for professional counseling and treatment.
5a.. In the event that an employee is found to be violating any of the local, state or Federal laws governing the illicit use of drugs or alcohol, the school manager/owner will schedule a conference with the employee. Upon disclosure, the employee will be advised that pursuant to further employment the staff member will be required to complete a rehabilitation program at a professional counseling center.
5b. Any employee found to be guilty of the sale or distribution of illicit drugs or alcohol will be terminated from employment and reported to the local authorities for prosecution.
5c. Any student found to be using illicit drugs or alcohol will be scheduled for a conference with the owner/manager of the school. Upon disclosure the student will be required to complete a rehabilitation program from a professional group before continuing to attend classes at ideal Beauty Academy.
Any student found to be guilty of the sale or distribution of illicit drugs or alcohol within the school will be expelled from school. All legal authorities will be contacted for prosecution and the student will be dropped from receiving any further financial assistance. All financial institutions will be notified by mail by the financial aid officer of ideal Beauty Academy.
II. 1. ideal Beauty Academy will schedule a review of the Guidelines for a Drug Free School Program on the biannual anniversary date of the program. At this review the past use and implementation documentation will be reviewed and any necessary changes will be implemented for the revised program.
III. As a condition of employment or attendance, employees or students will notify the institution of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction.
IV. As a condition of employment or attendance, the undersigned hereby gives consent to the management of ideal Beauty Academy and law enforcement officials to search his or her locker/desk for the presence of illicit drugs or alcohol, without prior notice and without any further consent. The undersigned also gives specific consent to ideal Beauty Academy and law enforcement officials to break any lock placed on any locker/desk, if necessary to conduct the search.
I certify that I have received a copy of ideal Beauty Academy’s “Guidelines for a Drug Free School Program”

Signature and Date

SATISFACTORY PROGRESS POLICY

Students receiving any funds from Federal Title IV financial aid programs must maintain satisfactory progress in order to continue eligibility for such funds.

Satisfactory progress in attendance and academic work is a requirement for all students enrolled in this school and in order for a student to be making satisfactory progress at this school; he/she must meet the following standards:
LENGTH OF COURSE
The length of our cosmetology course is mandated by state law and consists of a minimum of 1500 clock hours of in-school training. The maximum time frame for completion of all courses is 150%. In order to be making satisfactory progress the student must complete the course within the 150% maximum time frame allowance.

Course Name Course Length Maximum Time Frame/Scheduled Hours
Cosmetology 1500 Hours 2250 Hours
Esthetics 700 Hours 1050 Hours
Manicuring 450 Hours 675 Hours
ACADEMIC PROGRESS STANDARD
The following factors will be used to determine academic progress:
1. Theory grades including homework, projects, etc.
Practical/Laboratory Work
Practical work will be evaluated in a uniform and consistent manner for all courses offered. The criteria for acceptance of practical work includes set up, safety, sanitation, preparation, consultation, staff interaction, execution, timeframe, and completion.
Theory Grades
Written theory tests are given over the subjects that are being taught in the unit of study. As the theory chapter is completed, the student will be given a written test that is scored on a scale as follows: 90-100%=A, 80-89%=B, 75-79%=C, below 75%=Failing.

Any student that fails to maintain a minimum score of 75% will be scheduled for a counseling session with the director of the school. At this time the student will be placed on a remedial study program, which entails that the student complete all relating study chapters in their workbook and have them checked by their theory instructor for accuracy. If the student continues to fall below 75% grade level, they will be scheduled for counseling with the manager of the school. At this time the student will be placed on not less than a 30-day (scheduled school days) probationary period. If the student fails to bring up their grade level to a 75% minimum within this period, the student will be suspended from attending any further classes. The student must make up all back tests (which are limited to only three tests failed) before they may return to school and resume their clock-in training.
ATTENDANCE PROGRESS STANDARD
Students must maintain a schedule of attendance that will allow them to complete the program in not more than one and one-half times their course length. This means a student must be attending 67% of the possible hours of scheduled attendance to insure completion of the program within the maximum time frame.

1. Attendance is evaluated on a cumulative basis. At each evaluation point, attendance will be added to the attendance from the preceding months to determine whether the student will complete the course within the maximum time frame established in this policy.
2. Students absent more than 30 consecutive days will be terminated unless the Department of Education requires us to follow a different policy at the time of termination. The Department of Education requires a student to be more than 10 consecutive days of absenteeism before termination.
EVALUATIONS
Progress reports are maintained on each student and are reviewed with the student periodically for the purpose of counseling toward maintaining passing grades.

Students meeting minimum attendance and academic requirements at evaluation will be considered making satisfactory progress, until the next scheduled evaluation. Students failing to meet minimum progress requirements will be placed on probation. Students are allowed a probationary period to bring their grades up to a passing level after counseling.

PROBATION: (determined making satisfactory progress). If improvement to minimum requirements does not occur by the end of the probation period, a second probation will apply. Financial Aid (if applicable) continues during the first probationary period.

SECOND CONSECUTIVE PROBATION (determined not making satisfactory progress at the end of the probationary period) Financial aid funds (if applicable) are suspended until all minimum requirements for satisfactory progress are met. Student must make or increase cash payments for the balance of tuition owed until satisfactory progress is reestablished.

CONTINUED PROBATION (determined not to making satisfactory progress) At the current progress student will not graduate by contract ending date. The student will owe additional instructional charges according to their enrollment contract after their contract ending date.

Furthermore, if a student does not meet the minimum satisfactory progress requirements for three (3) consecutive evaluations, the student’s enrollment may be terminated.

NOTE: It is the intent of ideal Beauty Academy to continually assess progress of the student. It is student’s responsibility to complete the program within terms of their enrollment contract.
STUDENT APPEAL PROCESS
All students who are being evaluated regardless of (a) financial funding or (b) type of evaluation (academic or attendance) shall have the ability to question and challenge the staff evaluation directly to the school manager by filling out the request for counseling form located in the student handbook or from the school office and returning it directly to the manager. If the documented evaluation does not appear to be valid, the manager of the school will schedule a second evaluation that will be administered by the manager or by a staff member other than the original evaluator. All evaluations, counseling, probations, and suspensions must be documented, signed and dated by all parties involved. Each party involved will receive a copy of the documentation.
LEAVE OF ABSENCE
Should a student find it necessary to be out of school for a significant period of time due to medical difficulties, a medical leave of absence must be requested in writing in advance. A

physician must request this medical leave on a physician’s form. During an approved leave of absence, the student may not receive financial assistance. In the case of personal injury or illness the student is forced to temporarily take a leave of absence, this period of time in number of school days will be added to the graduation date, which will extend the student contract without causing a penalty charge. A student is allowed one or more leave per 12-month period for a total up to 180 calendar days. A leave of absence will extend a students maximum time frame and contract end date by the same number of days in the leave of absence. In the event that the contract end date has passed at the time of a leave of absence the contract end date will remain the same.

If a student is making satisfactory progress in theory and practical evaluation, but must take a leave of absence; that student’s financial aid will not be applied for until the student returns from their leave. When the student returns, they will be considered as still meeting satisfactory progress and all financial aid qualified for will be applied to the student’s account. If for any reason the student does not return from their leave when scheduled, they will be administratively dropped from ideal Beauty Academy and their financial aid that remains will be returned to the lender and applied to their account as set out in their contract.
WITHDRAWAL
Any student that discontinues classes or is suspended for any reason may re-enter school by scheduling a counseling session with the manager of the school to establish future goals and class schedules as well as any additional documentation that may be needed.

If a student is dismissed or discontinues classes while meeting satisfactory progress they may re-enter classes as set forth in the school re-enrollment procedures as meeting satisfactory school progress. If a student is dismissed or discontinues classes and is not meeting satisfactory progress, they may re-enter classes but will be on 30 days probation to start to re-establish satisfactory progress. Failure to meet satisfactory progress standards within this 30 days probation will result in the student being dismissed from school for a period of not less than 6 months or more than 12 months period of time, before re-enrollment will be allowed.¬¬¬¬¬¬¬¬¬¬¬¬¬
RE-ESTABLISHMENT OF ATTENDANCE
If a student finds it necessary to discontinue scheduled classes for reasons beyond their control (health, family health, injury, etc.) all financial aid shall be held in abeyance by the school until such time as the student shall re-enter classes. If the student is placed on probation all eligible funds shall be administered by the school and applied to the student account as needed for the length of the probation period, as the student on probation will be considered as meeting satisfactory progress. If the student is suspended, all financial aid funds will be returned to the appropriate agencies if the student fails to re-enter. If the student does re-enter, within the appropriate time period, the school will ask the appropriate agency to reissue the check.

RULES AND REGULATIONS OF THE SCHOOL

1. All students must be in class, signed in on the theory sign in sheet and ready at the start of each session.

2. If you are more than 10 minutes late, you may not enter the class room for theory session. Consistently late students must report to office, and their tardiness will be handled on an individual basis.

3. If a student must be absent from school, please call the office before 10:00 am Tuesday through Saturday. A letter must be submitted stating reasons for any absences beyond three (3) days.
a.) In order for an absence to be excused it must be for: Sickness (A Doctors note on Doctors stationary is required), Death in the immediate family (parents, siblings, spouse or children etc), or you have written permission from the Director 2 weeks prior to taking off.
b.) An unexcused absence is one with no prior written permission from the Director, or no Doctors note.

4. Students must make up time for absences. An hourly rate as stated on student contract will be charged on any student who fails to complete their training within the allotted contract date; this charge will be applied only after the contract ending date.

5. Students are not permitted to leave the school while clocked in, without permission from the office.

6. Students will have one half hour off for lunch.

7. Each student will check only himself or herself IN and OUT at the time clock.

8. For a more professional appearance, student’s uniforms shall consist of:
Black T-shirt
Black slacks or skirt (skirt must cover knees) (no jean or corduroy material)
Black closed toe shoes (leather or vinyl required)
Socks or Pantyhose (Black or skin toned)
Name tag (1 name tag will be provided for each student. If it is lost or misplaced, it is the responsibility of the student to purchase a replacement)

9. Students must obey all rules of personal hygiene and sanitation.

10. Students are responsible for their own personal property and equipment.

11. An average passing grade must be made in order to graduate from school. If, at the end of two (2) months training, the progress report indicates the student has not reached that level, a conference will be scheduled with the student. The student will be put on probation and given individualized instruction until satisfactory level is achieved.

12. Students must have their kits and books ready for use and inspection at all times.

13. Students cannot use the school business telephone to place outgoing calls or receive incoming calls. Cell phones and or pagers are not permitted to be in use in any form inside the school. This includes texting.

14. Each student will at all times while attending school be in proper, clean, school required uniform; with hair groomed; with a complete set of equipment and tools and behave as perfect ladies and gentlemen toward patrons, instructors and fellow students or be subject to immediate dismissal from school.

15. Chewing gum and food on the clinic floor or in the classroom is prohibited.

16. These rules and regulations may be changed at any time at the discretion of the Owner/Director and any subsequent changes will be posted to the attention if the students.

ATTENDANCE POLICIES

1. School hours are 8:30 a.m. to 5:00 p.m. Tuesday through Saturday. Students must be clocked in no later than 8:40 a.m. Tuesday through Saturday. Our time clock will allow all tardy students to clock- in, however they may not enter theory class after 8:40a.m. Students who have had absenteeism and are working on a client may stay past 3:30 p.m. If a student intends to stay past 3:30 p.m. they must inform the floor instructor of their intention to stay late. During this extended make up time the student is expected to be engaged in activities that advance their cosmetology education.

Students must attend classes based on the contract hours for the program enrolled in. Every effort must be made by the student to adhere to their class schedule.

2. Saturday attendance is mandatory as per enrollment agreement except for students who have been approved by school management at the start of school. Students may request from the school manager in writing to have a Saturday off, but must have permission in advance or they will be required to pay a penalty on a sliding scale before they will be allowed to clock in on the first day of the following scheduled week. Please see scale further in this policy.

3. All students are permitted 150 hours of non-attendance for the length of their contract. All absences will be applied to these 150 hours with the exception of student medical leaves. Any student exceeding this 10% elapsed time in absence hours will be subject to suspension or dismissal at the discretion of the school director after a period of time has been provided for counseling with the student.

Any extension of training time beyond the contract graduation date due to excessive absenteeism will result in an additional hourly fee based on agreed amount set forth in student contract for the time required to complete the training.

4. Students are allowed one or more leaves per 12-month period for a total up to 180 calendar days. All requests for leaves of absence must be made in writing in advance to the director of the school. A leave of absence will extend a student’s maximum time frame and contract end date by the same number of days in the leave of absence.

5. Students who have absences of more the 180 hours become subject to re-admission requirements as per re-enrollment procedures that are set forth in student handbook.

6. All students who are tardy, late, or departing early for the day must notify director of school, their instructor in charge of their class or clinic area as applies to them.

7. A student may not be absent for more than 5 Saturdays in the entire course of their contract. This includes personal excused or unexcused days. If those 5 Saturdays have been depleted, exceptions would include medically excused Saturdays or for the observance of a death in their immediate family. Immediate family is defined as spouse, children, siblings, parents or grandparents. Any student who exceeds the limit of Saturday absences will be charged a fee and will be required to pay the penalty before they may clock in for attendance.

Any student who exceeds the allowable five (5) Saturdays off will be charged an unexcused Saturday Absence fee of $25.00 per Saturday missed, plus holiday penalty if applicable, which must be paid by cash, check, or credit card before they may clock in for additional attendance.

Any additional Saturday absence after 20 will result in a mandatory 14 school day suspension.
Further Saturday absence may result in termination at management’s discretion.

8. There are no excused days immediately before or after a school recognized holiday unless previously requested off in writing and approved at least two weeks in advance. Exceptions would include medically excused holidays or for the observance of a death in their immediate family. Immediate family is defined as spouse, children, siblings, parents or grandparents. All students not present on any part of those days without a written excuse for illness from a physician for treatment on those days or documentation of a death in the immediate family will be charged $25.00 per occurrence and will be required to pay the fee before they clock in for further attendance. It is your responsibility to remember when these holidays are. Examples are but are not limited to: July 4th, Christmas, New Years, Thanksgiving

9. Any student who does not attend their regularly scheduled hours, may not make up time on that day. In other words, if you were scheduled to be in the school 9:00 a.m. to 3:30 p.m. and did not come in until 12:30, you may stay till 3:30 p.m. only. You may not attend hours past your regularly scheduled hours.

10. ideal Beauty Academy will be closed for bad weather if decided so by management. Please listen to WHAS 11 or WDRB Fox 41 television for closure announcements or call the school where someone will notify you of closure.

NOTE: IDEAL BEAUTY ACADEMY RESERVES THE RIGHT TO EXPEL OR SUSPEND ANY STUDENT WHO HABITUALLY VIOLATES ANY OF THE SCHOOL GUIDELINES OR ATTENDANCE POLICIES.

I have read completely, understand, and agree to abide by the Student Guidelines and Attendance policies set forth by ideal Beauty Academy.

____________________________________
Student Signature & Date

TIME CLOCK PROCEDURE

1. No student is to clock in before 8:15 a.m. Tuesday through Saturday.

2. Students are to be in proper uniform with properly applied cosmetics and hair styled, ready to work when they clock in.

3. Everyone forgets to clock in or out. DON’T!! The student will lose the hours that they claim to have attended for that day.

Please do not ask staff to violate this policy.

4. Students are to take a one-half hour lunch when approved by the floor instructor. The student must clock out for lunch and then back in when she/he returns from lunch. Failure to clock back in or out will result in the loss of all the day’s hours.

All students MUST clock in and out for lunch each day. Failure to do so will result in the school taking one (1) hour for lunch on that day.

The only exception to this rule will be in the case of documentation by a staff member that you were working with a client and did not get your lunch period of one half hour. It is your responsibility to make sure that this documentation is received in the office the same day or it will not be accepted.

Lunch periods are 30-minutes/one half hour. We remind you of our policy that if you take too long at lunch on Saturday, it could result in you loosing a half of a Saturday.

ADMISSION AND GRADUATION POLICIES

Admission Requirements

1. Personal interview required of each student. Interviewer recommendation required.
2. Complete all admission forms.
3. High school diploma or equivalent (GED).
4. Enrollment fee, which is due by first day of class.
5. Equipment fee, which is due by first day of class unless prior arrangements have been made.
6. First tuition payment 30 days from first day of class.

Graduation
Nail Technology
1. Completion of 450 hours of training.
2. All school tests being completed with at least a 75% average.
3. All practical work with a 75% or better grade:
a. Special practical assignment sheet
b. Practical exams 40, 90 & 450-hour exams must have a score of 75% or higher. The 1800 hour practical exam is considered passing if the student scores 75% or higher.
4. Required practical progress complete.
5. Satisfy all financial responsibilities to the school.
6. Student must take a written and practical exam for final exam.
Practical portion of exam: Student must bring a mannequin hand for practical portion of exam and be tested on all phases of procedures.
7. Complete state required forms. (Must pay a notary fee of $3.00)
You must bring a 2 x 3 picture of yourself.

RE-ENROLLMENT PROCEDURES

Any student that discontinues classes or is suspended for any reason my re-enter school by scheduling a counseling session with the manager of the school to establish future goals and class schedules as well as any additional documentation that may be needed.
If a student is dismissed or discontinues classes while meeting satisfactory progress; they may re-enter classes as set forth in the school re-enrollment procedures as meeting satisfactory school progress. If a student is dismissed or discontinues classes and is not meeting satisfactory progress, they may re-enter classes but will be on 30 days probation to start to re-establish satisfactory progress. Failure to meet satisfactory progress standards within this 30 days probation will result in the student being dismissed from school for a period of not less than 6 months or more than 12 months period of time, before re-enrollment will be allowed

For students who must re-enroll, the school will allow a maximum of three (3) reenrollment contracts in order to complete the state requirements

ideal Beauty Academy will allow 10% absenteeism or a total of 150 hours for any student who begins classes after 01/01/2006.

As agreed upon in the student contract a $15.00 fee will be assessed for any and all schedule changes.

Return of Title IV Funds:

Process Overview & Applicability

The return of Title IV funds requirement is a complex process involving a great deal of
interoffice cooperation and coordination at ideal Beauty Academy and between ideal
Beauty Academy and ECM. The Office of Academic Affairs is designated as contact
points for students who wish to withdraw. The Office of Academic Affairs determines the withdrawal date and reports it to other institutional offices and the Department of Education. The Financial
Aid Administrator calculates the return of Title IV funds using federal formulas, notifies
ECM in writing to complete recovery of Title IV funds to specific program funds, notifies
the student of his or her obligation to repay funds if applicable, tracks the repayment,
and refers overpayments to ED. It also offers the student any earned post-withdrawal
disbursement and follow procedures and policies pertaining to this indicated in the
award notification part of the manual.

The date of Ideal Beauty Academy’s determination that a student withdrew is identified
through faculty input, students failure to return from an approved leave of absence,
student’s verbal or written notification to any office such as Office of Academic Affairs,
Financial Aid Administrator etc.

In the event of any unofficial withdrawal, R2T4 calculations must be done within 45
days from the date of determination of such withdrawal. The date of determination
must occur within two weeks from the last day of attendance.

All enrolled students are notified through ideal Beauty Academy’s catalog about the
withdrawal process and the student’s rights and responsibilities including how a
student reports the intent to withdraw and how the student begins the withdrawal
process.

Date of Determination
The faculty is required to take attendance and notify the Office of Academic Affairs if a student has stopped attending class without notice for 3 (three) consecutive scheduled class days. The Office of Academic Affairs monitors attendance of all enrolled students. It will contact the student via email, phone, and letter. If no response is received within the following week, the school will assume the student has unofficially withdrawn. The Office of Academic Affairs will determine the date of determination the student withdrew which would be no later than two weeks from the last day of attendance. However, if the student responds, the date of determination will be the date on which the student notifies the school via any means of communication. A student who wishes to withdraw from school for compelling personal reasons should notify the Director of Academic Affairs in writing stating the reasons for withdraw and whether or not the student intends to return at a later date to pursue their program of study.

ideal Beauty Academy grants Leave of Absence (LOA) as per regulation of Higher Education Reconciliation Act (HERA) 2006. Students who require a leave of absence from the program must do so in writing and be approved by the Director of Academic Affairs prior to the leave, if a student does not return from his/her LOA; the Office of Academic Affairs will notify the Financial Aid Administrator. The school will assume the student has unofficially withdrawn (date of determination) on the day the student was expected to return from his/her LOA. This begins the withdraw process. All documentations for a withdrawn student will be kept on student’s file in the Office of Academic Affairs.

Withdraw Date
The withdraw date will be the last date the student was in school.

Formula Calculation
ideal Beauty Academy’s Financial Aid Administrator is required by federal statute to
recalculate federal financial aid eligibility for students who withdraw, drop out, are
dismissed, or take a leave of absence prior to completing 60% of a payment period or
term. The federal Title IV financial aid programs must be recalculated in these
situations.

If a student leaves the institution prior to completing 60% of a payment period or term,
the financial aid administrator recalculates eligibility for Title IV funds. Recalculation is
based on the percentage of earned aid using the following Federal Return of Title IV
funds formula:

Percentage of payment period or term completed = hours scheduled to complete
divided by the total hours in the payment period or term. (Any break of five
days or more is not counted as part of the days in the term.) This percentage is also the
percentage of earned aid. Funds are returned to the appropriate federal program based
on the percentage of unearned aid using the following formula:
Multiply percent of aid earned times total aid disbursed or could have been disbursed.

Aid to be returned = (100% of the aid that could be disbursed minus the percentage of
earned aid) multiplied by the total amount of aid that could have been disbursed during
the payment period or term. Subtract aid earned from total aid disbursed.

If a student earned less aid than was disbursed, the institution would be required to
return a portion of the funds and the student would be required to return a portion of
the funds. Keep in mind that when Title IV funds are returned, the student borrower
may owe a debit balance to the institution.

If a student earned more aid than was disbursed to him/her, the institution would owe
the student a post-withdrawal disbursement which must be paid within 120 days of the
student’s withdrawal. The institution must return the amount of Title IV funds for
which it is responsible no later than 30 days after the date of the determination of the
date of the student’s withdrawal.

Refunds are allocated in the following order:
Unsubsidized Direct Stafford Loans (Other Plus Loans)
Subsidized Direct Stafford Loans
Direct Plus Loans
Federal Pell Grants for which a Return of funds is required
The following is a step by step process that is followed in all R2T4 calculations
Step 1: Determine the percentage of aid earned by calculating the percentage of the
scheduled period that the student completed.

Step 2: Determine the amount of earned aid by applying the percentage to the total
Title IV aid that was or could have been disbursed.

Step 3: Determine the amount of unearned aid by subtracting earned aid from
disbursed aid or determine the amount of a post-withdrawal disbursement
by subtracting disbursed aid from earned aid.

Step 4: If unearned funds must be returned, determine the schools and the
student’s share: or if a post-withdrawal disbursement is due, determine
the sources from which it will be funded.

Step 5: If unearned funds must be returned, allocate unearned aid to programs
from which student was funded; or if a post-withdrawal disbursement is
due, send student applicable notification.

Step 6: Return the institution’s share and any funds repaid by the student or refer
the student to ED; or make the post-withdrawal disbursement.

The department of Education provides return of Title IV funds worksheets in Volume 2,
Chapter 6 of the FSA Handbook. It has also developed software that automates the
calculation. This software can be downloaded via:
http://www.sfadownload.ed.gov/ReturnT4Funds.htm. These are used to calculate all
R2T4 calculations. A copy of the worksheet in the event of manual calculation and a
computer printout in the event of automated calculation is placed in student’s file for
records. The financial aid administrator performs all R2T4 calculations as it has all Title
IV award and institutional charges information which are required in the calculations.

Post-Withdrawal Disbursements
In the event a student is eligible for a post-withdrawal disbursement based on students
budget, awarded financial aid and Title IV funds and R2T4 calculations, a post-
withdrawal disbursement must be made only after the following conditions are met.

1. Student and parents were in most cases verbally notified of the availability of
post-withdrawal disbursements by the Financial Aid Administrator within one
week from the date of R2T4 calculation was performed.
2. Student and parents in most cases verbally notified the Financial Aid
Administrator within a reasonable time indicating their acceptance of available
post-withdrawal disbursement amounts. The reasonable time refers to allowing
sufficient time for school to process a post-withdrawal disbursement within the
deadline set by the Department of Education.
3. Student has outstanding institutional charges that are due and wants to pay off
those charges by applying his/her post-withdrawal disbursement.
4. Student/Parents completed all necessary paperwork related to such post-
withdrawal disbursement within a reasonable time.

The Financial Aid Administrator must track the notification and authorization to make
the disbursement and meet deadlines as prescribed by ED. A school must process Title
IV aid within 120 days from the last day of the enrollment period.
The post-withdrawal disbursement must be applied to outstanding institutional charges
before being paid directly to student. See sections 668.22(a)(4) of HEA 1965 and GEN-
04-03 for details on Post-Withdrawal Disbursement regulations.

THEORY TESTING POLICY
1. Every student is required to have a minimum of 1 hour of theory each day.
2. ideal Beauty requires a minimum of 12 recorded theory tests on the subjects of:

1) Terminology
2) Nail Tools
3) Biological Powers
4) Science of Nail Care
5) Mathmatics and Nails
6) Art of Nail Care Services
7) Art of Spa Nail Services
8) Art of Fabric Wraps
9) Art of Sculptured Nails
10) Art of Nail Designing
11) Final Review
12) Extra Credit

The school must give a written and practical pre-state exam to each student.
3. ideal Beauty Academy requires a 75% or “C” to pass all exams. Students receiving a grade of less than 75% or “C” or missing regularly scheduled exams for any reason will have the opportunity to take or re-take exams on the next school day.
Each student must be present on time for the scheduled theory hours to take the test or they will not be able to take the test at the regularly scheduled time.
If a student does not take the exam at the scheduled time for their class, the test with a zero (0) score will be entered onto their progress report and will remain there until the make up test has been taken.
4. If a student fails the make-up test (2nd test), a third test will be given on the following day for a $5.00 fee which will be strictly enforced.
5. Student failure to make up tests and stay current will be treated as a disciplinary action and the student will be subject to suspension or dismissal after a period of counseling has been provided.
Any student who fails any theory test will be required to retake that/those test(s) the day following the failure and on each day thereafter until that/those test(s) has/have been successfully completed.
6. If student fails two tests in a row and does not have workbook up-to-date, upon failure of the third test, student must outline chapter in addition to doing workbook before test can be made up.
7. If student is three chapters behind, they are suspended from future theory class until all past tests are passed.
8. All theory tests must be current and passed with 75% before the school will administer the written pre-state exam.
9. One written pre-state and practical state exam will be given to each student. If the pre-state written exam is failed, the student will then be required to retake the exam within a 2-week period and pay a $25.00 fee, test to be scheduled at the instructor’s convenience. A $50.00 fee applies to the state practical exam and is to be made up at the next date scheduled by the Director.
10. All school written and practical tests must be completed and passed before students are issued papers for State Board Exam.
11. The written pre-state exam will be a multiple-choice test. These tests cover all taught material from the text, as well as, additional material handed out by the school in the student handbook. Any student not qualified for their respective pre-state, will be given special counseling by the staff.
12. State practical exams may not be taken prior to completion of contracted hours provided that the student has completed all of their practical work and has taken and passed all of the chapter tests.
13. If a student fails to pass their 2nd written pre-state examination, the school will require the student to attend 50 additional hours of school at the charge rate for make-up hours stated in their contract. This time will be spent in reviewing the theory material with one of the staff members selected by the manager/owner of the school. At the end of this 50-hour training period, the student may make arrangements to take the written pre-state exam for the third time.
14. Students are never released from a regularly scheduled theory class to perform practical clinical services.

STUDENT PRACTICAL EVALUATIONS AND COUNSELING SCHEDULE

40 Hours Evaluate through practical and written exams and give consultation

90 Hours Evaluate through practical and written exams and give consultation

450 Hours Evaluate through practical and written exams and give consultation on attitude and progress for entire course. Counsel on job related skill level.

A schedule of practical exams will be posted on the school bulletin board (next to the time clock) a copy of the instructor’s practical evaluation guidelines that are used in grading practical examinations. This guideline requirement sheet allows all students access to evaluation information and is not to be removed from the bulletin board. If you wish to have a copy of it, there will be a nominal charge of $1.00 per copy and will be available from the office.

Student business cards may allow a discount to a client who returns to you. The idea behind the use of these cards is to help you to learn how to build client retention. They should be given to a client AFTER they have paid for services as an incentive for them to return to you for their next services. Only one discount at a time will be allowed.

STUDENT INFORMATION RELEASE POLICY

1. Request for information on a former student of ideal Beauty Academy may be made in writing, or upon proper identification, by telephone.

2. A written request must state precise information requested.

3. A written request must be signed and dated.

4. Upon receipt of the above written request, the Director of ideal Beauty Academy will discuss with the student and/or parent (if the student is a minor) if the student and/or parent will sign the release form for a specific person. If the student and/or parent do sign, the information will be forwarded or released by phone. Graduating students will be allowed to leave a signed release upon graduation.

5. Each and every student and/or parent, or past student of ideal Beauty Academy has the right to access his or her records for review at any time (as pre-arranged with the Director, during normal business hours).

6. The Director will provide proper supervision and interpretation of student records being reviewed.

7. Transcript service for eligible students is available upon request for a fee of $10.00 each.

8. ideal Beauty Academy as required by law will maintain and store all student records for a period of 7 years after the student leaves school regardless of whether the student graduates or not.

9. If a graduate chooses not to release information from their files, the school manager/owner will only inform the interested parties as to public information of whether the student did or did not graduate and the approximate date of graduation.

10. All material which pertains to any students’ financial records will be stored in the student’s personal records which are in the fire proof file cabinet. These records may only be accessed by the school manager, the financial aid officer, or authorized third parties.

STUDENT INFORMATION RELEASE FORM

_____ do give
I, ______________________________________, _____ do not give ideal Beauty Academy
permission to release information concerning my grades, attendance record, practical
progress, attitude, and professionalism as requested by
_____________________________________________________________.

_______________________________________________ ________________________
Signature Date

Information Released: Method of Release
Date______________________________ ________________________
By ______________________________ ________________________
Date______________________________ ________________________
By ______________________________ ________________________

STUDENT COMPLAINT PROCEDURE

In the event that a student has a personal complaint they wish to file against an individual client, staff member or student the complaint must be in written form. A supply of complaint forms are maintained on the front counter on the clinic floor.

Any student who is currently enrolled at the school may fill out the complaint form in its entirety and turn it into the school’s financial aid officer. The financial aid officer will review the complaint with the student. A copy of the complaint will be given to the student for their personal records and the original will be given to the school owner/manager as soon as possible or within five (5) business days.

The owner/manager will review the written complaint and interview the student who filled out the complaint. Any corrective action that needs to be taken should be handled by the owner/manager within five (5) business days.

A written resolution will be produced by the owner/manager and returned to the student who filled out the original complaint, as well as, all parties that were involved.

ARBITRATION

In the event that the complaint is not resolved to the satisfaction of the complainant, they may then send the complaint to the school complaint committee.

The school complaint committee is comprised of three (3) persons not directly involved in the school. The persons on the committee will be evaluated and adjusted as needed.

These committee member’s names and all addresses are on file in the school office and will be given to the complainant upon request.

The complainant will be responsible to contact the complaint committee chairperson by mail to file a formal complaint and ask for a review hearing.

The complaint committee chairperson will send a copy of the original complaint along with all hearing or meeting notes and resolutions from the school administrators to each of the committee members within 21 days from the date of receipt of the complaint.

The committee can meet in person or by electronic means. The chairperson shall write the committee findings and give final orders in the matter of the complaint.

The chairperson shall send a copy to the person who filed the complaint, the person that the complaint was about and to the school of origin. The committee chairperson shall retain a copy for the committee’s records.

After this procedure is completed, if the complainant feels that they still are not satisfied with the conclusion, they may then file a formal complaint to the following:

The NACCAS board or the Ky. State Board of Hairdressers and Cosmetologists

Indiana Professional Licensing Agency
302 W. Washington St.
Room E034
Indianapolis, IN 46204-2700
(317) 232-2980

National Accrediting Commission of Cosmetology Arts and Sciences
4401 Ford Avenue, Suite 1300
Alexandria, VA 22302
(703) 600-7600

STUDENT COMPLAINT FORM

Student: _______________________________________________
(Print Name)

Details of Complaint:

Student Signature _____________________________________ Date ____________

School Official _______________________________________ Date ____________

REQUEST FOR COUNSELING

Student: _______________________________________________________

Date: _________________________________________________________

Reason: _______________________________________________________

Counseling Date: _______________________________________________

Time: ________________________________________________________

Place: ________________________________________________________

______________________________________________________________
Signature of Director

FIRE DRILL PROCEDURE

To Be Scheduled at least twice annually.

In the event of an emergency such as a fire, the building will be evacuated of all students, clientele, and staff members. The following procedure should be followed:

1. Staff members are to alert students, clientele, and management of emergency.

2. Management is to make the call to the Fire Department or Police.

3. Staff members are to calmly direct students and clientele to the nearest and/or safest exit route from the building. (Fire exit plans posted in each room should be reviewed regularly.)

4. Management is to assure that all clients, students, and staff members remain at a safe distance from the building until instructed by authorities otherwise.

COURSE OUTLINE
Course Title: Nail Technology (450 Hours)
Instructors: Ashley York, Holly Ward
Text: Milady’s Standard Cosmetology
Course Description
This course contains all practical and theory applications of nail technology. It is designed for the student attending on a full-time regular basis. Upon completion of the course, the student will be prepared for employment in salons and other positions of the beauty industry.
Course Objectives:
The objective of the course is to develop competitive students with a high level of perfection and distinction and to provide a solid foundation for graduates in the many opportunities available in the beauty industry.
Course Format:
Teachers will use the following teaching techniques: lecture, demonstrations, discussion, visual aid, classroom practice and clinical practice.
Subject: Discretionary Hours
Skills acquired: To use in areas of upgrading knowledge and learning new skills.
Course Evaluation: The student must maintain a passing (Grading) grade average of “C” or better in both theory classes and practical work throughout the course as demonstrated in theory and practical evaluations. Students are graded on the following scale:

90 – 100 A Excellent
80 – 89 B Good
75 – 79 C Average
0 – 74 F Failing
Student evaluation is done on an ongoing basis. A formal written and practical evaluation takes place at the end of 200, 400, and 600 hours.
Attendance: Length of course is 450 hours. Classes take place Tuesday through Saturday, 8:30 a.m. to 5:00 p.m. A period of 30 minutes is allowed for lunch each day. Students are expected to be clocked in with sufficient time to actually begin classes as designated in your contract. Saturday attendance is mandatory.
Steady attendance is an important aspect of education. Continued absences will result in low theory and practical grades and may result in a delay in completing the course of study and obtaining a license.

STUDENTS UNIT EVALUATION

Please rate each question on a scale from 1 to 5.

Poor Fair Good
1 2 3 4 5

Instructor _________________________________________ Date _________________________

1. How well do you feel your instructor was prepared for this unit? 1 2 3 4 5

2. Were visual aids (overhead projector, video cassettes, handouts, blackboard) used
in a way to make things easier to understand? 1 2 3 4 5

3. Rate how good the reviewing and testing was in this unit. 1 2 3 4 5

4. Was the material that was covered easy for you to understand? 1 2 3 4 5

5. Do you feel that there was enough time for the material that was covered? 1 2 3 4 5

6. Were the daily assignments helpful in your understanding of the material? 1 2 3 4 5

7. When the instructor did demonstrations, did it help you in understanding practical work? 1 2 3 4 5

8. How well do you feel you can perform the skills that were taught in this unit? 1 2 3 4 5

9. How well do you feel your class time was used? 1 2 3 4 5

10. Comments: ___________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

Student Name (optional) ______________________________________________________

Unit: _____

STUDENT’S UNIT EVALUATION

Please rate each question on a scale from 1 to 5.

Poor Fair Good
1 2 3 4 5

Instructor _________________________________________ Date _________________________

1. How well do you feel your instructor was prepared for this unit? 1 2 3 4 5

2. Were visual aids (overhead projector, video cassettes, handouts, blackboard) used
in a way to make things easier to understand? 1 2 3 4 5

1. Rate how good the reviewing and testing was in this unit. 1 2 3 4 5

2. Was the material that was covered easy for you to understand? 1 2 3 4 5

3. Do you feel that there was enough time for the material that was covered? 1 2 3 4 5

4. Were the daily assignments helpful in your understanding of the material? 1 2 3 4 5

5. When the instructor did demonstrations, did it help you in understanding practical work? 1 2 3 4 5

6. How well do you feel you can perform the skills that were taught in this unit? 1 2 3 4 5

7. How well do you feel your class time was used? 1 2 3 4 5

8. Comments: ___________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

Student Name (optional) ______________________________________________________

Unit: _____

STUDENT’S UNIT EVALUATION

Please rate each question on a scale from 1 to 5.

Poor Fair Good
1 2 3 4 5

Instructor _________________________________________ Date _________________________

1. How well do you feel your instructor was prepared for this unit? 1 2 3 4 5

2. Were visual aids (overhead projector, video cassettes, handouts, blackboard) used
in a way to make things easier to understand? 1 2 3 4 5

3. Rate how good the reviewing and testing was in this unit. 1 2 3 4 5

4. Was the material that was covered easy for you to understand? 1 2 3 4 5

5. Do you feel that there was enough time for the material that was covered? 1 2 3 4 5

6. Were the daily assignments helpful in your understanding of the material? 1 2 3 4 5

7. When the instructor did demonstrations, did it help you in understanding practical work? 1 2 3 4 5

8. How well do you feel you can perform the skills that were taught in this unit? 1 2 3 4 5

9. How well do you feel your class time was used? 1 2 3 4 5

10. Comments: ___________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

Student Name (optional) ______________________________________________________

Unit: _____

PROFESSIONAL EYE VIEW

SANITARY DUTIES ASSIGNMENT SHEET
CLASSROOM: Straighten Chairs, clean blackboard, dust, straighten everything up.
SHAMPOO AREA: Clean bowls, wipe chairs, sweep floor, straighten supplies, empty trash, fill bottles if needed and wipe bottles clean.
TRASH: Empty all trash on clinic floor & replace bags.
STUDENT LOUNGE: As needed during week: empty trash, sweep floor, clean microwave, remove any items left that need to be washed, clean out refrigerator on Sat of each week and discard all perishable food items. Clean and sanitize the break table.
ALL RESTROOMS: Check tissue, empty trash, clean mirror, lavatory and stool, sweep floor, fill soap and paper towels
RECEPTION AREA: Straighten magazines, clean and organize chairs, sweep floor, clean glass case. Empty trash behind the desk and sweep.
SWEEP CLINIC FLOOR: Sweep, clean mirrors, wipe chairs, pick up stray magazines and towels.
TOWEL DUTY: Towels are everyone’s responsibility. Be sure to do your part.
DRYERS & MANICURE TABLES: Wipe off backs & clean hoods with window cleaner. Clean off tables.
FILL IN: Fill in for absentees or clean all unassigned styling chairs.
FACIAL ROOM: Clean sink, sweep floor, replenish supplies, empty trash if needed, clean facial wax machine. Clean facial wax off floor.
DISPENSARY AND END OF STATIONS: Wash dishes, straighten shelves, empty trash.
These duties are to be started 15 minutes before the end of your educational day unless you are with a client. If you are with a client, you should do your sanitation duty after completing the client.
If your sanitary duty is not done or you refuse to do it, you will be clocked out without warning.

If you don’t keep up with the sanitation at your station, we will clear everything off it for you.

RECEPTIONIST DUTIES

1. Answer telephone**
2. Greet clients and make out service tickets
3. Handle all cash transactions and responsibilities for cash drawer.
4. Fill out all client tickets for retail sales, if needed; be sure to add sales tax
5. Pull permanent wave and color cards for student performing services
6. File permanent wave and color cards in alphabetical order using client’s last name
7. At end of day account all tickets in numerical order, fill out ticket breakdown sheet
8. Do not call student to phone (Take message)
9. No student will be allowed to use school phone without permission
10. It is receptionist’s responsibility to keep everyone out of the receptionist work area
11. A student will mark no time off book
12. Break period must be okayed by instructor
13. Keep retail area clean and tidy including shelves and products
14. Keep reception-seating area neat and tidy with magazines picked up, chairs straight and floor clear of large litter
** Each morning during theory class a senior student who has completed all of their theory will be assigned to answer the telephone and supervise the desk reception.
Training on the reception desk and dispensary are an integral part of you training at ideal Beauty Academy. These areas are required by NACCAS and are part of your curriculum and as such are not to be taken lightly. It is your responsibility to check the calendar posted next to the time clock to look for days that you are to be scheduled in this area. If the day you are checking is at the end of the month, it is your responsibility to look on the next month’s schedule to see if you are scheduled.

RESUME BREAKDOWN
PERSONAL INFORMATION
Your name, address, and telephone number enable an employer to contract you immediately. The employer may need to know some private facts about you, but this information must stay within the bounds of your state’s labor laws.

EDUCATION
Your education is a valuable tool for gaining employment. Your future employer will want to know about your past educational accomplishments and future plans.
HONORS, ACHIEVEMENTS, AND OUTSIDE INTERESTS
Honors, achievements, and outside interests can sometimes substitute for actual work experience. Your participation in sports, music, or other activities in school should be listed, along with any special honors you might have received. Serving as a homeroom officer, or team captain, making the honor roll, working on committees–all show a sense of responsibility and achievement. Activities such as orchestra, glee club, pep club, and performing arts club should be listed.
Your community activities should be listed in this section, also. Participation in organizations such as art guilds, the American Red Cross, church groups, concert associations, historical societies, hospital volunteer work, are important. An employer might have a personal interest in one of these areas, and you may be able to capitalize on this mutual interest.
WORK EXPERIENCE
You may or may not have had much actual work experience. In this section, include all paid or unpaid work experience. Work of any kind shows responsibility. Volunteer help may be classified as work experience. Examples of volunteer help include assisting in a school library or office, a charity office, or working in a hospital or home for the elderly.
SKILLS
Skills reflect the mastery of something. Skills that you have obtained in school or elsewhere are important for getting the job you want. An employer will carefully examine your skills to determine what you can do and where you could fit within the business. Your skills tell an employer why you should be hired over another person. Examples of skills are: bookkeeping – office machine operation – report writing – solving mathematical problems – woodworking – welding – cooking – sales ability – auto repair – electronic wiring – arts and crafts talent.
Skills are also reflected in two other areas: human relations and organization. Your ability to get along well with other people is essential to any company. In addition, if you are well organized during your interview, your prospective employer will conclude you would make an efficient, competent employee.

REFERENCES
A reference is someone who knows you, but who is not related to you. An employer may contact a reference to see what that person thinks of you. Be prepared to list several good references. Usually the name, business title (if any), address, occupation, and telephone number of the reference are required. Be sure to ask permission of those you plan to list. (Good references include a former employer, a teacher who knows you well, or friends who are well established in business.)

WHAT INTERVIEWERS LOOK FOR IN YOUR . . .
1. Thorough Preparation: This is the key to making first impressions work in your favor. Before you go for the interview you’ve obtained, look deep within yourself, be honest, weigh your own weaknesses (as only you know them) as well as your strengths.
2. Ask Yourself: If I were in the employer’s seat, would I pay someone with my background the salary I want and am asking? If your honest answer is “No”, lower your expectations at this point.
3. Dress for the Job You Want: If your aim is to work for a conservative bank, and that’s where you’re being interviewed, don’t wear flashy bow ties or slit skirts. The person interviewing you wants to see if you look, as well as speak and perform, as a serious business person is expected to look.
4. Do Your Homework: Find out about the company you’re asking to join. How large is the company, what it produces, its position in the market, which aspects of its operations fit your particular interests or talents; get whatever literature you can from the company’s information department; check the public library, financial reference books. Don’t be caught unfamiliar with a fact you should know.
5. Be Prepared: A short, well-organized outline of your past experience and future goals. At some point during most interviews, you will be asked to “say something about yourself”. This is no time to blush or stammer. Be prepared. You might even rehearse your brief speech before your family or friends.
6. Shortcomings: If you have an obvious shortcoming – poor grades in some subject or an earlier job that you left abruptly after only a few months – bring it up yourself and explain the circumstances. Don’t let the interviewer spring it on you. Take it for granted that the personnel director interviewing you has uncovered your faults as well as your superior qualifications. The message here is to disarm the interviewer and to pile up the credits on your side.
7. What Do You Think of the Interviewer? “It’s important to remember that what you think of the person interviewing you is every bit as important as what the interviewer thinks of you.” The interviewer was selected for this job because the company thinks this person represents it well. It you don’t like him – or her – then you probably would not like working for that particular company. And the wisest move is to stop right there——–
8. GO TO THE INTERVIEW BY YOURSELF. NO FRIENDS OR FAMILY IF YOU WANT TO BE HIRED.

QUESTIONS INTERVIEWERS MAY ASK

1. What are your future vocational plans?
2. In what type of position are you most interested?
3. Why do you think you might like to work for our company?
4. Why did you choose your particular field of work?
5. What do you know about our company?
6. What qualifications do you have that make you feel that you will be successful in your field?

7. What are your ideas of salary?
8. Do you think your extracurricular activities were worth the time you devoted to them? Why?

9. Why do think you would like this particular type of job?

10. Tell me about your home life during the time you were growing up.

11. Are you primarily interested in making money or do you feel that service to your fellow man is a satisfactory accomplishment?

12. What have you learned from some of the jobs you have held?

13. What or when have you ever changed your major field of interest while in school?

14. Do you feel you have done the best scholastic work of which you were capable?

15. What are your major weaknesses? What are your major strengths?

16. Is it an effort for you to be tolerant of persons with a background and interests different from your own?

17. What have you done that shows initiative and willingness to work?

18. Do you have difficulty getting along with fellow students and faculty?

19. Are you willing to go where a company sends you?

20. How do you spend your spare time? What are your hobbies?

21. What percentage of your college expenses did you earn? How?

22. How did you spend your vacations while in school?

23. How do you feel about your family?

24. If you were starting college all over again, what courses would you take?

25. Do you have a (girl/boy) friend? Is it serious?

26. How much money do you hope to earn at age thirty? at age thirty-five?

27. Are you looking for a permanent or temporary job?

28. Do you prefer working with others or by yourself? What kind of boss do you prefer?

29. How did previous employers treat you?

30. Which of your school years was most difficult?

31. Do you like routine work?

32. Do you demand attention?

33. What job in our company would you choose if you were entirely free to do so?

34. What types of people seem to “rub you the wrong way”?

35. Would you prefer a large or small company? Why?

36. What are the disadvantages of your chosen field?

WHAT TO EXPECT AT A JOB INTERVIEW
By Jim Gallagher
Scripps Howard News Service
Debbie Kettler was interviewing a college senior for a job at Mercantile Bank. The student had spent the summer working at another bank, so Kettler asked about the experience.
“How big is that bank?” asked Kettler. “Oh, about three floors,” said the student. End of interview.
Banks are measured by their asset size — generally many millions of dollars — not the size of their building. The story shows the biggest mistake new graduates make when heading into job interviews.
“Students don’t prepare. These days it’s prepare, prepare, prepare, prepare,” said Kettler.
Kettler, a former corporate recruiter, now sits on the other side of the table as director of placement at the University of Missouri-St. Louis. Her job is to help students find jobs.
To impress a recruiter, a student should start in the library. Study the company and its industry, she said. “If you’re interviewing with Pepsi, know that they own Frito Lay,” she said.
In a Northwestern University survey, corporate recruiters said their “single biggest turnoff” was an applicant’s ignorance of their company. Come prepared with at least five questions for the recruiter designed to show you know the company and have thought about its future, Kettler advises.
Preparation is getting even more important these days. Today’s graduates are competing against legions of laid-off workers for entry-level jobs. Recruiters routinely get 300 to 500 resumes for each low-level opening. With that much paper to wade through, a single typo will destine a resume for the circular file, he said. As a recruiter, Kettler often favored open-ended questions with no right or wrong answer. They were designed to plumb the quality of a student’s mind, the ability to communicate, ability to prepare and to think rationally about the future.
Expect questions such as: “Why did you get a 2.8 grade average? Why not a 3.5?” “Why should I hire you?” “Name three of your weaknesses.”
Kathy Bersett, a Washington University senior, remembers a question that stopped her cold on her first job interview. She’d mentioned that she’d worked part-time in a Subway sandwich shop. “Compare the profitability of Subway to that of McDonald’s,” the recruiter commanded.
Now, with one job offer in the bag and more than 20 interviews behind her, Bersett could handle a question like that without blinking. “The more you interview, the better you get,” she said.

IMPORTANT THINGS TO CONSIDER WHEN WEIGHING A NEW JOB
By Paula Ancona
Scripps Howard News Service
So you’ve found a new job. That’s great news in the middle of this stubborn economic slump. But you’ve got a nagging feeling that accepting the offer might be a mistake that the company might not be a very good place to work.
How can you tell whether you’ve got a good match or if you’ll wish you worked somewhere else in a few months? Look for an employer that:
*Allows and accepts spontaneous, informal conversation among employees. Encourages communication — both informal and work-related — between all levels of employees.
*Have established grievance procedures that employees follow and managers respect. Shows a lack of favoritism, bias, inequity, intimidation or abuse (example: has an employee bill of rights).
*Tolerates individual differences. For example, the company might cultivate a nurturing, family-like atmosphere, but also allows loners to do their jobs and go home without feeling pressured to join social activities.
*Designs jobs so employees can see the results of their work and feel they’re making meaningful contributions.
*Isn’t swayed by every new management fad, but integrates all of its policies and practices to treat employees well.
*Shares success with employees through stock ownership plans and profit sharing.
*Produces an employee newsletter that is by and for employees, not controlled and censored by management.
*Adjusts policies and practices to fit what seems to be important to employees (example: paternity leave, flexible scheduling, job-sharing, tuition reimbursement).
How can you uncover the true character of the company?
*Ask to meet the people you’d be working with. Ask them what management is like. What are the ups and downs of working in this department? What else do they like and dislike? What benefits have they received by working there?
*Gather information about the company’s pay and benefits from managers, personnel officials or other employees. How would your pay and benefits compare with other employees? With similar companies? What does this tell you about the company’s ability to pay and its commitment to job security and fairness?
*Hone your network of contacts outside the company to find and talk to former employees, industry analysts, competitors, customers, colleagues or acquaintances of the management team.
*Interview the person who is interviewing you. Why did the people who previously held this position leave? How successful were they? What is the company’s turnover rate? Its philosophy? Its biggest problems? Its growth plans?
Write out your questions ahead of time. Don’t allow the interview to end until you get answers. Note, too, what is not being said.

THIRTEEN TELEPHONE TURN-OFFS

Does that business phone keep ringing? Does it leave you with no time to talk to your friends? Here are thirteen ways to get rid of those business callers. Of course, your boss will probably get rid of you–but then you’ll really have time for yourself.

1. Do all you can to prevent the caller from learning if he has the correct number. Begin to talk before the receiver reaches your mouth and be sure to mumble. Never answer with a sparkling tone of voice. “Good morning. Paramount Precision Products.” Salutatory phrases like that show only friendliness. And remember: The more rapid-fire your response, the better your chances of convincing callers they have the wrong number.

2. Put everyone on “hold” immediately because you are “busy on another line”. About thirty seconds is enough to build up sufficient frustration. Reinforce it by placing the caller back on “hold” again after asking her what she wants. After that, each time you cut in, absent- mindedly repeat, “What was it you wanted again?”

3. Come on strong with an “okay-what’s-bothering-you” attitude. Practice will build a strong sense of annoyance in your voice. You will soon be able to convince callers in split seconds that you are busy with more important matters.

4. Act like you’ve never heard of people who call regularly. Ask the caller to spell his name every time. “What company are you with Mr. Wheedle?” is a very effective query if you have just talked to Wheedle the day before–especially if his name is really “Wheeler”. Let the message clearly filter through that you are uncertain whether the boss has ever heard of him either.

5. Throw in as much office jargon as you can. Abbreviate all you can and use plenty of snappy, compact phrases: “The specs on the DT-2 are always handled on a PNQ basis through the FRILL Department”. Or “J.J. is conferring with G.K., can C.D. help you? He is particularly good on ZAP systems without collimators”. Your own ZAP system will unload the people who don’t speak the same office language as yours. And explanations of these terms will fill in much of your expendable time–to boot.

6. Get the caller’s name wrong. This is a breeze with names like “Schlissilsnipper”. With a little adroit imagination, you’ll even be able to come up with some pretty ingenious mispronunciations of Brown, Smith, and Jones. Give these a few minutes of thought.

7. Hurry all callers to the hilt. Make them feel they have only fifteen seconds to state their case. “Okay, buster, hustle it, I haven’t got all day” will do wonders. But there is a danger: The caller may complain to the boss. Drive people just to the breaking point, but not beyond.

8. Do all you can to prevent the caller from talking to the person he wants. Switch him to the wrong department and blame it on the telephone equipment. Keep up the password game. “Can Mrs. Bilst help you instead?” “What about Patty in records? She might know something about if she’s available.” Create the feeling that an appointment is even necessary to talk to the janitor.

9. Scrupulously avoid giving any specific answers. Be pleasant; let your voice smile. Create the illusion you are sincerely trying to help. When you really get good at it, the caller will hang up satisfied only to realize he didn’t find out anything. What’s more, he’ll be too embarrassed to call back.

10. Do a lot of talking but little listening. Beat around the bush. Repeat. Explain at least three different ways. Practice on answers to questions like “How do I get to your office?” If the person makes it without getting lost, you haven’t really tried.

11. Take plenty of time to get information the caller asks for. Let her think you have gone to lunch. Leave the line open rather than on “hold” so the caller can hear office noise, especially if there is a lot of joking and laughing. The “out-to-lunch” system is miraculous especially with incoming long distance calls.

12. Correct the caller on details. Convince him that his facts are incorrect. Make him feel your company hasn’t made a mistake since 1932. “We have expendable time–to boot.

13. Bang the phone a good deal. Dropping the receiver on the desk is the best way to clear the caller’s auditory passages. But that’s only the beginning: click the line, shout across the office for information, and then slam the receiver down at the end of the conversation. Telephoners are a hardy breed, but most will get the message after listening to what sounds like war games.

These thirteen telephone tricks take practice to perfect. But try to perfect them quickly because oddly enough, most people who start to learn them rarely seem to stay on the job very long.

ETHICAL PROCEDURES AND CONDUCT
Any student or staff that knowingly makes statements about a student, staff member, or the general management personnel which is false or malicious and interferes with the ability of those persons to continue to conduct their principle activities will be subject to immediate dismissal.

As a reminder, the school policy has always been that students and staff members are not permitted to consume soft drinks or food (this includes candy) at their stations or on the clinic floor. This is in compliance to Department of Health guidelines and professional consideration of those around you.
GENERAL BUSINESS NOTES

Due to product liability and I.O.H.S.A. regulations, the school will no longer permit anyone to bring cosmetic supplies or any type into the school. Violation of this school policy will result in a minimum suspension of 2 school days for the first offense and possible expulsion for any further violations.
Charges made on a Visa or MasterCard for $200.00 or more will have a 6% handling charge added to cover the cost of the card usage.

ACKNOWLEDGEMENT OF RECEIPT

I, _________________________________________, hereby acknowledge that I have
received a copy of ideal Beauty Academy’s Cosmetology Handbook. I understand that
it is my responsibility to read, understand and abide by the information in this handbook.

Signature _______________________________ Date__________________

School Official __________________________ Date___________________

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Ideal Beauty Academy, Jeffersonville, IN & Louisville, Ky